Benefits of a Document Storage Service
If you’re a seasoned company or just starting out there’s a good chance that your company produces lots of paperwork. This includes proposals, contracts and decks. It may also contain training materials. This amount of information can be overwhelming making it difficult locate the information you require.
Document storage services provide a secure location to store electronic files. Businesses can benefit from more efficient workflows, increased productivity and other advantages. By making paper documents digital files and arranging them to make them easier to access, they can help you reduce time, money and space in your office.
Improved Retrieval Forbes office workers are spending between 30 and 40 percent of their day searching for printed documents. A document storage system comes with a search engine, which makes it easier to locate important information. It also indexes all files automatically, making it possible for employees to find what they’re looking for without having navigate folders or search through the file names.
Streamlined Workflows Document storage solutions enable users to work in real-time with colleagues and customers, regardless of where they reside. This can greatly improve collaboration and productivity. Document storage solutions also come with features like versions control, eSignature capabilities and many more, which can help streamline certain business processes.
Reduced Risk: A document storage system allows you to make backups in the event of data loss or disruption. This is a major advantage for businesses, specifically those that operate in compliance-regulated industries, where fines and license suspensions are possible due to noncompliance.
