How to Conduct an Online Board Meeting
Online board meetings are one type of virtual meeting that requires the use of a reliable video conference software for holding meetings. Meetings are held at the comfort of your home or another location with internet access. They offer many benefits such as improved governance of nonprofits as well as more efficient meeting times and expanded participant diversity.
The first thing to bear in mind when conducting a virtual board meetings is to check with the mission-driven organization or company that you are a member of and the local laws and regulations regarding these types of meetings. They are generally governed by the internal policies of some mission-driven corporations or organizations, and can be illegal in some states or regions.
Before a virtual meeting, attendees should ensure that their equipment (computer, headsets, microphones) is in good working order. The person who is organizing the meeting should prepare an agenda and invite everyone to take part. They should attach a copy of the agenda to the invitation to the calendar to ensure that everyone is aware and is able to add notes, feedback or comments prior to the date. This will help streamline the meeting and increase participation.
Board members must follow the online meeting etiquette during the meeting by turning off their camera and only speaking if they are required to. The chair of the meeting should solicit volunteers to lead the discussion, and also identify an official notetaker. In addition, the chair should make quick check-ins in order to ensure that all attendees are synced up and on the same page.
It is crucial to follow-up on any deadlines or action items that have been given in person or are listed on the board’s platform. This will help increase accountability and also allow board members to reach https://www.board-room.blog/comprehensive-market-guide-for-board-portals out to members who aren’t fulfilling their duties.
